AI use cases from our projects

Starting point

About 160 invoices reach Hobeck every month. The old programs had no field for the building site, so the office typed up every invoice and looked up where it belonged. That took about 5 minutes per invoice, over 13 hours a month.

Solution

• An invoice intake in Pharen Hub with 8 fields, including the building site
• A team of agents reads the invoices and suggests the building site
• The responsible person approves, then the invoice goes to the tax adviser

Result

Today an invoice takes under 30 seconds instead of 5 minutes. Most are approved after 1 to 2 days, where it often took more than 7 before. The office still makes the payments, and the tax adviser checks as before.

About 12 hours less manual work and about €1,500 saved, every month.

Starting point

A consultancy receives about 800 enquiries a month, through its form, email, referrals, LinkedIn and conversations. Every reply started with a search: does the person exist already, and who is responsible? That took about 8 minutes per enquiry, and every 5th one got no follow-up.

Solution

• One list in Pharen Hub for all enquiries from 5 channels
• An agent classifies new enquiries by need, relevance and timing
• A rule gives each enquiry to the team for its region, with a follow-up date

Result

Today an enquiry takes about 1 minute instead of 8. The first reply usually goes out the same day instead of often after 2 days. People still run the conversations.

Over 90 hours less searching a month, worth about €4,200.

Starting point

Jagrati Abroad makes videos for Indian students who want to study in Germany. The plan calls for 30 a month, for Instagram, YouTube and TikTok. Each video took about 2 hours of research, script, shot list and captions, 60 hours a month in total.

Solution

• 3 AI agents for the video platforms, one each for trends, scripts and the review before filming
• A plan for 30 videos a month, created with 1 request
• A workflow that writes the script, shot list and caption for every idea

Result

The workflow turns an idea into a filming pack in 23 seconds. Jagrati Abroad reviews it in about 20 minutes instead of spending 2 hours on research and writing. In the test, the review agent removed all 3 unsupported claims, such as guaranteed admission.

About 50 hours less prep work, worth about €2,250, every month.