You bring the process that costs your team time every week. We map it, build it in Pharen Hub with approvals, run it as a pilot on real cases and hand it over with numbers, not slides.
The sprint is not a strategy workshop and not a software rollout. It is for teams that have one concrete workflow running on email, spreadsheets and shoulder taps today, and that want to know within four weeks whether AI-supported automation holds up there.
You own a workflow such as invoice intake, onboarding or order review and know exactly where it breaks. What you lack is not the idea but the time and a safe frame to build and test the automation alongside daily business.
The team is growing faster than the processes. You do not want to buy a tenth tool licence. You want to see, in a bounded amount of time, which process can be automated, what it costs and whether the effort pays off over the next twelve months.
You are asked to enable AI automation without customer data flowing into external services uncontrolled. In the sprint you define the deployment model, data flows and approval steps from the start instead of retrofitting them into a finished setup.
Every week has a fixed outcome and clearly named participants. It takes about two to four hours per week from the business team, no more. We do the building.
Week 1
We check two or three candidates against business outcome, volume, data access and ownership and decide on one process together. Then we map it step by step: intakes, roles, approvals, exceptions and the points where people ask follow-up questions today.
Week 2
We build the workflow in Pharen Hub: intake, automatic preparation of the data, checks for missing information, status and approval step. Every action that touches money, customers or contracts stays tied to a human approval.
Week 3
The team handles real cases through the new workflow, in parallel to the old path. On days 3, 7 and 10 we look at the cases together, collect exceptions, correct capture and rules and record where people had to step in.
Week 4
We compare the pilot figures with the baseline from week 1: time to first review, time to approval, open and overdue items, manual corrections. That produces a recommendation: expand, rework or stop cleanly.
We do not publish generic savings claims. Defensible figures require a defined baseline and a sufficiently long comparison period. What we can show: what the workflow looked like before, what changed afterwards and how you measure the effect yourself.
Finance Operations · Incoming invoice process
Measured by time from intake to first review, time to approval, overdue open invoices and manual corrections after automatic capture.
Read the invoice use caseGrowth Operations · Lead routing
Measured by time to first response, leads without an owner, overdue follow-ups and duplicate outreach.
Read the lead routing use caseBefore the first case runs through the process in week 2, the deployment model, data paths and approval steps are defined and confirmed by your IT or data protection lead.
Pharen Hub runs as managed cloud on Hetzner Cloud in the EU, as a dedicated deployment in your Azure, AWS, Google Cloud or Hetzner environment, or on-premise in your data center. In a self-hosted setup, you decide where workspace data lives, who can access it and when it is deleted.
Roles and permissions control which content and tools people and agents can reach. Critical actions such as payment approval or customer contact can be tied to approval steps handled by people. Tasks, decisions and workflows remain traceable in the shared workspace.
Workspace data is not used to train Pharen or generally available AI models. Third-party providers remain subject to their terms. Whether external models or integrations process data depends on your configuration, and that is exactly what we define together in the sprint.
Whether a setup meets every requirement still depends on operations, contracts, providers and processes. The sprint gives you a documented basis for that: data flows, permissions and approval steps your review can follow.
Founder, product and automation
Johannes works on the product side of Pharen Hub, on AI workspaces and on operational automation for real team workflows. He built the processes from the use cases above, invoice intake and lead routing, together with the teams and adjusted them during their pilot runs. In the sprint he accompanies the sessions himself, builds the workflow in the Hub and is directly reachable during the pilot.
Meet the teamThe workbook behind the sprint takes one process from selection to repeated use with real users. At the end, you decide from measured results whether to expand, rework or stop.
Test the business outcome, effort, data access and ownership before anyone starts building.
Map the steps, roles, approvals, exceptions and guardrails on one page.
Review real use on days 3, 7, 10 and 14, then compare value, adoption and effort.
Download the complete 24-page edition and work through selection, build, launch and measurement with your team.
EN · PDF · 24 pagesIn a 30-minute first call we check whether your process is suitable for a sprint, and afterwards you receive scope, schedule and quote in writing.
